Choosing a new photocopier is more complicated today than ever before, simply because you have so many choices and features available. A copier can work as a scanner, it can email documents to your staff or even those outside the office, and also easily print in full color or handle oversized and unusual types of paper. When you're ready for a new photocopier for your office, note a quick checklist of features and options you want to ensure it includes.

1. Printer capabilities

Today's photocopiers should work as printers for your office, so you only need one machine to produce documents rather than a printer and a copier. The copier will usually connect to your office's intranet so that it can receive print jobs from anywhere in the office.

If you do choose a copier to work as a printer, remember to note the print volume, or how many prints it can produce in a minute. Without a high print volume, you may see that your staff always forms a line around the copier as it's printing and trying to accommodate copying as well. This is especially true if your business will need to print or copy oversized pieces or specialty pieces like blueprints, as these often take longer to scan and print. Note the speed of the machine when handling these pieces, especially if the copier will work as a printer, so they don't slow down your overall production.

2. Mobile apps

A lot of people today work on the go or work remotely, so they should be able to communicate with the copier while on the road or elsewhere. Ensure you get a photocopier with a mobile app so that your staff can easily send documents to the copier when they're working outside the office; this will mean not having to then connect to their work computer just to send a document to the copier.

3. Access restrictions

Being required to put a code into the copier before you can use it will mean that no one can use the copier after hours; you won't need to worry about cleaning staff, your third shift, or anyone else using the copier for personal reasons when there is no one onsite to monitor its use. Access restrictions can also ensure that you know which department is using the copier most often, so if your business is trying to cut down on paper consumption and cost of toner and other parts for the copier, you know where to start when it comes to making changes.

Keep these ideas and features in mind when looking at photocopier sales. 

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