For any business to have an efficient workspace, copiers and printers are a must-have. Not only do they enhance the rate at which documents are processed in the office, but they also save you the additional cost of having to outsource these services. When considering printer purchases, the first thing you need to do is set a budget. There are a myriad of options to choose from when making a selection of these types of equipment, so knowing how much you are willing to spend will narrow down your scope. Once this is done, here are some of the other things that you should keep in mind when contemplating purchasing a new office printer.

Pick office printers with multi-functional capabilities

To enhance the efficiency of your office, you should consider investing in a printer that affords you multi-functional capabilities. These types of printers are known as Multi-Functional Devices or MFDs. This is especially convenient for business owners who are looking to upgrade all their office equipment. For instance, rather than having to invest in a separate fax machine, opt for a printer that allows you to fax, comes with laser printing capabilities and more. This also works to save you some office space, as you will not have other bulky pieces of equipment taking up room on the premises.

Choose between a colour and non-colour printer

A common misconception that some business owners make is that if they are investing in new printing equipment, then it should have colour printing capabilities. However, this may not always be the most economical option. This is especially true of you do not make a significant amount of colour copies in your business. Colour printers tend to use up more ink, thus they will require regular refills. These costs can accumulate and negatively impact your bottom line. If the majority of the documents you require are run-of-the-mill black and white documents, you may be better off choosing a non-colour alternative.

Opt for a printer with a built in hard drive

If you are looking to enhance printing convenience in your office, then select an office printer that comes with a built-in hard drive. These types of printers will have their own storage, just as a computer does. This gives you the flexibility to digitally store documents, images and templates that are frequently printed right in the equipment. Be sure to take note of the size of the hard drive so as to select one that is suited to the amount of memory your office would need.

Share